FAX AI Automation. Move From Old School to New Thinking.
When your team is buried in incoming faxes, manual data entry, and disconnected systems, valuable time is taken away from what matters most—patient care. AI medical fax software will change that. Designed for multidisciplinary therapy practices, it streamlines referrals and authorizations so your clinicians can spend less time on paperwork and more time making a difference in the lives of those they serve.
As therapy practice owners, efficient intake and authorization processes are essential for ensuring patient access and effective revenue cycle management. While referrals often arrive via third-party fax vendors and authorizations from payers like Anthem and BCBS still come in on paper, the manual handling of these documents creates a significant drag.
FAX AI Automation: Transforming Therapy Practice Success
Practice Pro offers multidisciplinary therapy software with Fax AI automation (new AI page) for therapy practices.
Learn and Adapt: Our AI model continuously refines its accuracy by learning from the specific fax formats your practice receives, ensuring high performance over time.
Integrate Seamlessly: Designed to work with interconnected solutions like Practice Pro, providing a smooth transition and minimizing disruption to your existing workflows.
Struggling with Manual Data Entry?
Time Drain – Therapists and staff lose valuable time that should be focused on patient care, manually entering referral and authorization data.
Error Risk – Manual transcription of handwritten or complex data increases the chance of mistakes, causing delays, denied claims, and costly rework.
Billing Delays – Missing or incorrect authorization data leads to denied claims, appeals, and delayed payments that can impact your revenue cycle.
Workflow Bottlenecks – Manual processes slow referrals, delay onboarding, and increase wait times, reducing patient satisfaction.
Lack of Data Standardization – Referring providers and insurance companies have varying fax formats, making consistent manual entry challenging and leading to inconsistencies in your data analysis.
Compliance Challenges – Managing paper faxes and ensuring proper handling and storage for HIPAA compliance adds an administrative burden and risk.
The Power of Automations & Newfound Efficiencies
Automated Referral Intake
AI Fax integration recognizes physical therapy referral documents, quickly reads incoming faxes from third-party vendors, and directly from your fax inbox.
Document Tagging
Automations built-in to identify the document type (e.g., “New Patient Referral,” “Prior Authorization Request,” “Insurance Card Update”), eliminating the need for manual sorting and ensuring efficient routing within your system.
Automated Referring Doctor Creation (NPI-Based)
Identifies the referring physician’s NPI from the fax, and Practice Pro EMR automatically creates a new referring doctor record based on the NPI database, ensuring accurate attribution and simplifying future communications.
Seamless Authorization Record Creation
For incoming authorizations from payers such as Anthem, BCBS, and others, our AI extracts critical details – including authorization numbers, approved visits and dates, and CPT codes and automatically creates detailed authorization records directly within the EMR solution, ready for billing.
Data Integrity
Built-in fax to EMR integration helps to eliminate transcription errors, ensuring data integrity for patient care, scheduling, and billing.
Enhanced Revenue Cycle Management
Accurate and timely authorization data leads to fewer claim denials, faster reimbursements, and improved cash flow for your practice.
Front Office Flow
Increase productivity and reduce tedious data entry for front office and clinical staff with an AI fax solution for PT practices that allow them to regain focus on patient engagement, scheduling, and delivering exceptional care, ultimately leading to increased job satisfaction and improved patient outcomes.
Elevated Patient Experience
Streamlined physical therapy workflow with improved referral and authorization processing that expedites initial evaluation scheduling, reduces wait times, and builds confidence in their overall experience.
Stronger Compliance
Digitize and securely process all incoming faxes, with HIPAA-compliant fax automation to reduce paper trails and centralize sensitive patient information.
Transform your administrative burden into a competitive advantage with FAX AI Automation and free up time for therapists and your clinic as a whole to focus on better care.
For more information and a free demo with a practice solutions advisor.
